“The Supreme Court of Canada has set out the purpose of the power to award interim disbursements in the civil context as follows in British Columbia (Minister of Forests) v. Okanagan Indian Band, 2003 SCC 71 (CanLII), [2003] 3 S.C.R. 371 at para 31:
Concerns about access to justice and the desirability of mitigating severe inequality between litigants also feature prominently in the rare cases where interim costs are awarded. An award of costs of this nature forestalls the danger that a meritorious legal argument will be prevented from going forward merely because a party lacks the financial resources to proceed.
In Okanagan, supra, the Supreme Court set out the following conditions which must be satisfied for an Order for interim fees and disbursements to be granted:
1) The party seeking the Order must be impecunious to the extent that, without such an Order, the party would be deprived of the opportunity to proceed with the case;
2) The claimant must establish a prima facie case of sufficient merit to warrant pursuit; and
3) There must be special circumstances sufficient to satisfy the Court that the case is within the narrow class of cases where this extraordinary exercise of its powers is appropriate.
Okanagan, supra at 36.
Rule 24(12) of the Family Law Rules [now Rule 24(18)] provides authority for the Court to order interim disbursements in matrimonial litigation. That subrule reads as follows:
(12) PAYMENT OF EXPENSES – The Court may make an Order that a party pay an amount of money to another party to cover all or part of the expenses of a party or carrying on the case, including a lawyer’s fees.
In Agresti v. Hatcher, 2004 CarswellOnt 917, Justice O’Neill of the Ontario Superior Court noted that the test for obtaining payment of expenses under Rule 24(12), in matrimonial litigation, may be “easier” to meet than the test set out by the Supreme Court. Justice O’Neill stated that the following additional principles, which modify the third leg of the Okanagan test, have been developed with respect to the interpretation of Rule 24(12):
1) The levelling of the playing field; and
2) The exercising of the Court’s discretion to ensure that “all parties can equally provide or test disclosure, make or consider offers, or possibly go to trial.”
Agresti, supra at 17, 18
An Order for interim fees and disbursements is a discretionary remedy. See Okanagan, supra at 31, 32.
A prima facie case does not mean that a claimant has to prove his or her case prior to obtaining an Order for interim fees and disbursements. As noted in Romanelli v. Romanelli, 2017 CarswellOnt 2724 (Ont. S.C.J.), this would be “too high a requirement…. It must be a case, which, based on the facts presented in the Affidavits, makes sense to prosecute… Would counsel advise a client of modest means to proceed with the claim?” See paragraph 24. As framed in Stuart v. Stuart, 2001 CanLII 28261 (ON SC), 2001 CarswellOnt 4586 at 13: “The claim or claims being advanced must be meritorious as far as can be determined on the balance of probabilities at the time of the request for disbursements.”
It appears that the previous requirement that interim disbursements be limited to “exceptional cases” has been modified by Rule 24(12). Thus in Stuart, supra, for example, cited in Agresti, supra, Justice Rogers includes “exceptional circumstances” as one of the requirements under the heading “Former Case Law”, and then states as follows regarding the test under Rule 24(12):
The Court interprets the new Family Law Rules to require the exercise of discretion in Rule 24(12) on a less stringent basis than the cases that call for such only in exceptional circumstances. The discretion should be exercised to ensure that all parties can equally provide or test disclosure, make or consider offers or possibly go to trial. Simply described, the award should be made to level the playing field. (Emphasis added) See paragraph 9.
See also Romanelli, supra at 15, 16, where Justice McDermot stated:
It appears that in family law cases, the issue of “exceptional circumstances” is secondary to the goal of levelling the playing field where one party has an economic disadvantage, the basis most often cited in the caselaw to justify an Order under Rule 24(12).
This is echoed in Rea v. Rea, 2016 CarswellOnt 509, in which the Court cited Stuart, supra, commenting that it did not see the requirement of “exceptional circumstances” to be “strictly required by the case law in the matrimonial context.” See paragraphs 14 and 25.
The moving party must show that the award of interim fees and disbursements is “necessary”. Thus in Agresti, supra, Justice O’Neill stated, citing Stuart, supra:
Certainly the proof of the necessity of the interim disbursements would be critical to a successful claim. The claimant clearly must demonstrate that the disbursements are necessary and reasonable given the needs of the case and the funds available. In particular, if an expert is the subject of a requested disbursement, the claimant must demonstrate there is a clear need for the service of said expert. See paragraph 11.
The case law also requires that a party seeking interim disbursements particularize her claim, setting out what, specifically, the requested sums are intended to cover. In Romanelli supra, Justice McDermot stated:
The case law appears to confirm that a Motion for interim fees and disbursements must contain proper evidence of the reason for the fees and disbursements and the estimated cost of those disbursements… There must be a purpose behind the fees and disbursements and not just a fishing expedition. See paragraph 44.”
Green v. Whyte, 2017 ONSC 4760 (CanLII) at 15-25